Help Centre / Expenses & Time / Logging an expense

Logging an expense

Record what you spent on materials, fuel and other job costs.

Logging expenses keeps track of what a job really cost you and feeds your reports, so you can see your true profit and stay on top of GST.

Go to More, then Expenses, and tap Add.
Optionally add a receipt at the top (see Snapping a photo of a receipt).
Enter the Amount you paid.
If you are registered for GST, enter the GST paid — or tap the 1/11 shortcut to work it out from the amount.
Add a Description and pick a Category.
Set the Date.
Choose whether it is a General Overhead or attached to a specific Invoice, then tap Save Expense.

The Add Expense form showing the Amount, Description and Category fields

Attach an expense to an invoice when it belongs to a specific job so you can see that job cost; use General Overhead for running costs like insurance or fuel that are not tied to one job.

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Snapping a photo of a receipt Expense categories and GST

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